Relocating your office can be both exciting and dreadful. This is because you have to deal with moving all of your things to another location. Depending on whether you’re moving to an entirely different building or simply moving down the hall, you have the ability to make the process less daunting. How is that possible? It’s possible because you can organize yourself by making a checklist of the tasks that need to be done. In this case, it should be safe to assume that you’re moving to an entirely new building and that you have known it for a while. Employees usually know of such moves well ahead of time because the company is having the new building readied so that it can handle all of the hustle and bustle that will be taking place inside of it.
So below is a guide for you to help you make the moving process go as smooth as possible. Whether you’re moving just your office or everyone’s office, this will certainly come in handy.
2 months before moving day
Create a master task list of everything that needs to be done before the move
Hire a moving service who will effectively move you and all of your employees
Order signs to let clients know you’re moving
Employ a commercial cleaning service
You’ll need to order plenty of change of address labels
Order the internet access for the new location
Take care of your phone service
Design how you want your office to appear
Order anything that you’re going to need for the offices such as furniture
1 month before moving day
Assign each employee their office space
Throw away junk and get rid of any clutter
You’ve received the change of address labels. Send them to customers and venders
Be sure to update your website
Get quotes on insurance for the new office space
Arrange for hardware move, such as copiers and computers
Order some type of security system
Get copies of keys or security cards made
Update financial records and order checks with the new address
A few weeks before moving day
Inventory printers, computers, and furniture
Put any property that won’t be moved to the new office in storage
Acquire moving crates
Start packing up the common areas
Have the phone service installed in the new building as well as furniture moved there
Order the utilities
Notify postal service of change of address
Order stationery with new address
The week before moving day
Map out the new location
Pack up personal spaces such as desks
Label all packed items that are going to the new location
Back up data on computers
Clean the refrigerator and defrost it
Distribute the new keys
Finish any last minute items on your task list
Have employees guide the movers to the right offices
Moving day
Keep most employees out of both of the offices
Provide meals to the movers and the staff who are helping
You can use coded signs to guide the movers
Move plants
Make sure old office is cleaned
Collect old keys
Success!
It may seem like quite a lengthy list, but this will serve as a great guide to get you going. If you have any other tasks that need to be done, such as ordering, then you need to make sure those things are completed at least a few weeks before the move. That way you have very few headaches and you are on your way to enjoying your new office without memories of pure chaos.
Author Resource:-
Moving company Canada offers a wide range of moving services. Residential, commercial and international movers will help relocate your family or your business. http://www.premierevanlines.com/
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